President

The GEA President shall:

a) Act as a liaison between graduate students and the administrations of the Department and University, and serve as a contact and resource for all members of the GEA.
b) Assure that necessary representative positions (GSU, GEC, EGM, Programme and Planning Committees) are filled and that the appropriate organizations/people have been notified of the names of the representatives.
c) Monitor the flow and posting of information in student spaces, on the listserv, and on the website.
d) Organize or delegate the organization of workshops such as on Comprehensive Exams, Grant Writing, Special Field Exams, and Parenting (bi-annually), and any other workshops on topics that may be requested by and/or be of interest to the GEA membership.
e) Participate on the GSU Union Presidents’ list.
f) Write a letter of welcome to incoming students.
g) Schedule and chair GEA Executive and general meetings, and conduct GEA elections.
h) Write and present two reports (one each term), on behalf of the GEA members and summarizing GEA events, to the GEC.
i) Coordinate graduate student participation in Departmental job searches.
j) Serve as a representative to the GEC, EGM, and either the Programme or Planning Committee.
k) Attend and, where necessary, assist at all GEA-sponsored social events.

Vice-President

The GEA Vice-President shall:

a) Coordinate Orientation events for incoming students.
b) Organize the Sibling program.
c) Ensure the GEA website is updated during the summer in preparation for the incoming cohort
d) Administer or delegate the administration of the contact list for the GEA Tutoring Service.
e) Supervise the counting of the ballots at GEA elections.
f) Chair general meetings in the absence of the President.
g) Coordinate and supervise all aspects of the GEA end-of-term parties (and other possible GEA social events), including publicity and distribution of invitations.
h) Communicate with department on orientation / recruitment initiatives.
i) Serve as a representative to the GEC, EGM, and either the Programme or Planning Committee.
j) Attend and, where necessary, assist at all GEA-sponsored social events.

Treasurer

The GEA Treasurer shall:

a) Assume responsibility for all GEA account books and banking transactions.
b) Coordinate the transfer of names on the account and the end of year letter to transfer the account.
c) Prepare a budget of projected expenditures.
d) Submit to the GSU a course union application for the GEA’s head grant cheque.
e) Deposit the head grant cheques.
f) Deliver a financial report to the GEA membership at the first and last meetings of a given academic year and/or when such a report is requested by the membership.
g) Collect receipts and issue cheques.
h) Prepare an end-of-year financial statement for the information of the GSU and GEA.
i) Serve on the English Department’s Travel Funding Committee.
j) Serve as a representative to the GEC and EGM Planning or Program Committees.
k) Attend and, where necessary, assist at all GEA-sponsored social events.

Secretary

The GEA Secretary shall:

a) Maintain the GEA listserv (UTGEA-L@LISTSERV.UTORONTO.CA) to included current graduate students in the department.
b) Compile the agenda and post it on the GEA listserv (UTGEA-L@LISTSERV.UTORONTO.CA) in advance of meetings.
c) Record the minutes of GEA general meetings and post them on the GEA listserv (UTGEA-L@LISTSERV.UTORONTO.CA) and GEA website.
d) Oversee and monitor the events calendar with the website committee or manager.
e) Serve as a representative to the GEC and EGM Planning or Program Committees.
f) Attend and, where necessary, assist at all GEA-sponsored social events.